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Statisticals - Group Enrollments

In order to complete your statistical report, you must enter the data from the forms into Blue Ribbon. Hopefully, they're not all appearing on your desk during August, but nonetheless...

However the data comes to you, it must be broken down by gender, residence, grade, and ethnic - and you must identify "duplicates" - those kids who have been counted before, either as community club members, or as part of another group enrollment.

If you don't know some information, like how many duplicates were white, Hispanic, or males - use your best judgement. If there were 20 students at the event, and you know that 8 of them are club members, just divide those "duplicates" between girls & boys, or ethnic categories, so that it makes sense for your county/community. The non-duplicated number is more important than identifying exactly what the duplicates were.

Enter Group Enrollments into Blue Ribbon:

  • With your forms beside you, choose ES237 | Group Youth Enrollment. The tabs (Delivery, Grade, Ethnic/Race) closely match the form.

  • Enter the data into the program. After you have entered all data, click Save. If you receive an error message, it is because the numbers do not balance. Check the error message to see which "Tab" is out of balance, go back and fix it. You will not be able to save until all categories balance.

    • Group Youth Examples:

    Reporting School Enrichment Activities
    Groups of youth receiving a sequence of learning experiences in cooperation with school officials during school hours, to support the school curriculum. Involves direct teaching by Extension staff or trained volunteers, including teachers, during one or more class periods.

    • One classroom/one topic = 1 Group Youth Enrollment Form
    • Same classroom/different topic = 1 Group Youth Enrollment Form for each topic
    • Different classroom/same topic = 1 Group Youth Enrollment Form for each classroom.

    Reporting Special Interest Activities
    Groups of your meeting for a special learning experience that involves direct teaching by extension staff or trained volunteers, including teachers. Program is not part of the school curriculum and not restricted to 4-H club members. Multiple-day meetings, for example on college campuses, should be reported as short-term programs. The direct audience contact hours should be at least six for enrollment to be reported. Note: This activity may take place at a local community center, local church or other location appropriate for the learning environment.

    • A County 4-H Agent and/or trained volunteer has advertised in the local Boys and Girls Club that there will be a "How to Build and Launch Rockets" Activity at the local Community center and the cost will be $2*. The activity will be held for 3 hours on 2 Saturday's, one to build and one to launch. The agent can then report 6 contact hours and the total number of participants.
      *Covers cost of rocket materials and Special Interest Fee